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When I Work Time Clock

Time clock and attendance


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Published 11/11/2014 and rated Ratingstars4 4 out of 5 stars
by AppAppeal Editor
What can you use the app for?

When I Work Time Clock is a time tracking and attendance app that serves as a mobile time clock that works on any internet-enabled device. The time clock app can be used by employees to clock in and clock out of their shifts and jobs at the office, as well as in the field. Employees can use their smart phones to clock in and out from remote sites, or they can use a time clock terminal set up on PCs, laptops or tablets for clocking into the office. Aside from a mobile time clock, When I Work also offers more advanced features for sending alerts, GPS tracking and creating timesheets.

With When I Work Time Clock managers and supervisors can keep a closer eye on when and where employees are clocking in. The geolocation feature ensures employees are at the right job sites when they clock in and the notifications feature keeps you in the know when employees forget to clock in, or clock in too soon. The alerts feature ensures employees don’t forget to clock in or out and informs them if they are at the wrong job site.

When I Work Time Clock allows you to track labor costs by creating timesheets based on the time recorded for each employee’s shift. Timesheets are editable by managers and supervisors, and once approved can be printed or exported to Excel for payroll processing. When I Work’s integration with ZenPayroll further enables automatic payroll processing. When I Work Time Clock integrates seamlessly with When I Work Scheduling so that you can both create employee schedules as well as monitor attendance.

When I Work Time Clock screenshot
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What is the history and popularity of the app?

When I Work Time Clock is the time and attendance app offered by the same company who provides When I Work Scheduling. Originally called ThisClicks.com, When I Work was created by Chad Halvorson as a mobile technology company to create apps that combat the scheduling and attendance frustration experienced by shift workers and their managers. The app was launched in 2010 and is now used by more than 4,000 employers and 200, 000 workers. There are a number of testimonials on the website.

What are the differences to other apps?

When I Work Time Clock allows you to manage employee attendance in multiple locations. Through the GPS tracking feature you can ensure employees don’t clock in from the wrong job sites. You can also define at what distance an employee must be from the site before they can clock in (i.e. 50 metres, 100 metres). You can decide whether workers have to clock-in from time clock terminals on specific PCs or laptops, or if they have permission to do so from their phone. When I Work also makes payroll processing easier with automatic timesheet creation and exporting.

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How does the web app look and feel to use?

When I Work Time Clock employs (excuse the pun) a clear and uncomplicated white and blue user interface. The app is as easy to use for employees as it is for employees with very straightforward options and settings. When reviewing employee’s attendance there are options for different views, such as “all locations”, “downtown”, “uptown”, or categorized by “employees”, “positions” and “locations”. You can also use predictive search to find specific employee data.

You can configure the settings to decide whether each user can clock in from their mobiles, work computers or both. You can also decide how far away from the site they can be before clocking in and whether to enforce compulsory clocking in. You can also configure timesheet settings easily with options such as overtime thresholds and employee editing.

How does the registration process work?

To register for When I Work Time Clock you can sign up for the 14-day free trial from the When I Work website. You can do this by clicking on the “Start Tracking Time” button on the home page. This leads you to a pop-up window where you simply enter your name and email and click “start my free trial”. This gives you free access to the app and all its features for 14 days.

What does it cost to use the application?

When I Work Time Clock is offered on 5 different pricing plans that scale depending on the number of employees. The Micro plan costs $9 per month and serves 5 employees, the Mini plan costs $19 per month and serves 10 employees, the Small plan costs $29 per month and serves 20 employees, the Medium plan costs $39 per month and serves 30 employees, while the Large plan costs $49 per month and serves 40 employees.

There is also a Premium plan for organizations with up to 50 employees, costing $59 per month; an Ultra plan, for organizations with up to 70 employees, costing $79 per month; and a Plus plan, for organizations with up to 100 employees, costing $99 per month. Custom pricing is also available for multi-unit operations with more than 100 employees.

Who would you recommend the application to?

When I Work Time Clock provides a solution for both employees and employers, with mobile and on-site clocking in and out, GPS tracking, alerts and notifications, and automatic timesheets. The app is suitable for businesses in a range of industries who employee hourly or shift workers. This might includes restaurants, surgeries, clinics, retail outlets, theme parks, zoos, theatres and police or fire departments. When I Work’s pricing model means the app is suitable for businesses with between 5 and 40 employees, as well as those with between 50 and 100 employees. There is also a custom option for multi-location business with more than 100 employees.

  • Employees can clock in and clock out from using their smart phones, iPads, laptops and tablets
  • Set up a time clock terminal at the office on a work PC, laptop or other internet-enabled device
  • Get notifications when employees forget to clock in, clock in from the wrong site or clock in too early
  • Employees get alerts when they forget to clock in or clock out, or are at the wrong job site
  • Automatically create timesheets for each employee based on their hours worked
  • Employers can edit and approve timesheets, they can also enable employee editing of timesheets
  • Export timesheets to Excel, print them or send them to ZenPayroll


When I Work Time Clock video

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When I Work Time Clock pricing

Cheapest plan (per month) : $9.00
(5 employees)
Most expensive plan (per month) : $99.00
(100 employees)

Mobile versions

Iphone app

Iphone app

Android app

Android app

Languages

English

English

When I Work Time Clock on Twitter

When I Work Time Clock on Facebook